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☆ BID DAY preparation checklist… ☆

Q: So myself & 2 other sisters are in charge of bid day. I was wondering if you have a plan/document/template to follow of all the things that need to be done, or that are needed? Any advice on how to make a list would be amazing! Thank you!

A: I am very happy to make a TO DO list for bid day planning! If I missed something, followers are welcome to add to this list via the “notes.” 

☆ preparing for bid day checklist: ☆

  • Pick a fabulous theme! 
  • Order bid cards & envelopes for each new member. These are filled out when your final new member list is confirmed.
  • Order bid day tee shirts/tank tops for actives and pledges. 
  • Make notifiers/name signs for each new member. 
  • Make name tags for all the active sisters and the new pledges.
  • Craft flower headbands, or other “accessory” that brings your theme to life.
  • Make several hand-held ‘photo frames’ for pictures. 
  • Create ‘door decor’ for each new member’s dorm doors if needed. 
  • Paint posters to welcome your Rho Gammas back. 
  • Order fanny packs if your chapter uses them on bid day. 
  • Spruce up your lawn letters for display. 
  • Craft hand-held sized greek letters for photos. 
  • Order helium balloons, streamers and other decorations. 
  • Coordinate how everyone is going to get from the bid announcement site back to your sorority house. Book transportation if needed. 
  • Plan a big social for after the bid announcement!
  • Plan a buffet of food & drinks for the party. Order catering or determine who will cook the food. Have plenty of water and soft drinks on hand. 
  • Consider offering a candy bar for dessert. Cupcakes or a themed cake are also wonderful. 
  • Order tables and folding chair rentals if needed. This includes basic linens as well (paper or cloth tablecloths). Decorating folding chairs with fabric bows looks cute too. 
  • Order all of your paper & plastic goods such as plates, cups, utensils and napkins. 
  • Plan props for your party area, such potted palm trees, or large Tiffany boxes that match your theme.
  • Determine the trash capacity for your party. Make several XL ‘lined’ trash cans available though out the event space.  
  • Order new member tote bags and small bid day gifties to place inside. Typical gifts include: decals, cap, key fob, stickers, magnet, tumbler, koozie, etc. 
  • If your sorority has a tradition of a cap, lei, feather boa, single sorority flower, or other special item to present on bid day ~ order those.
  • Order flowers and decor for your celebration room, a centerpiece for the buffet table and plan centerpieces for additional tables. 
  • Paint signs & posters for the bid announcement and your party room.
  • Paint a backdrop banner for your photo booth. 
  • Set up a photo booth with fun props.
  • Purchase props for your party such as inflatable animals or sorority symbols. 
  • Order a balloon arch for the front of your sorority house.
  • Paint a large bid day banner to hang on the front of your house. 
  • Arrange for a photographer for group photos and photo booth shots.
  • Plan any interior table displays for your sorority house on bid day.
  • Invite alumnae and other special guests if it’s your chapter tradition. 
  • Arrange for music, a serenade, or entertainment for your party.
  • If your chapter does an activity like bid night roller skating, book the venue. 
  • If your mascot makes an appearance on bid day, confirm who is going to wear the costume. Make sure that the costume is in good shape, or make repairs. 
  • If the chapter President, Rush Chair and New Member Chair give speeches, plan and time their presentations.
  • Coordinate the ‘look’ for all the actives. Everyone wears matching shorts or white pants for example.
  • Plan lighting if your party is held at night outside. Candles, portable lights, twinkle lights and walkway lights might all be necessary. Keep safety in mind. 
  • Rent several portable heaters if it’s going to be cold outside. 
  • Determine if you need a sound system and microphone for speeches and announcements. 
  • Schedule a deep cleaning of the sorority house right before bid day. Stock up on lots of extra toilet paper, kleenex and feminine supplies. Place some fresh flowers and air freshener in all of the rest room facilities. Make sure plenty of paper towels are available for hand washing. 
  • Make a TIMELINE in 30 minute increments to keep yourself on schedule and keep the pace of the event on track. 
  • Double check that there is a stocked first aid kit handy for emergencies. 
  • Assign duties for everything that needs to be done, from carrying your lawn letters to the sports field ~ to who sets up the food on the buffet table. 
  • Instruct the chapter to welcome all of the new members on facebook immediately following bid day. Encourage the members to promote bid day on their social media and share photos. Time to brag. 
  • Communicate with your chapter about what to wear, when to arrive, who should help set up & clean up and all the details of pulling off a spectacular bid day. Schedule everything in your timeline. Have sisters assist in every area of your bid day extravaganza. Delegate! 

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☆ lots MORE sisterhood social ideas! ☆

Q: What are some sober sisterhood events that a chapter could do? I really want to run for sisterhood chair. I’ve noticed a lot of organizations have their moms come up for a day and I like that idea!  

A: I have several posts that will give you lots of inspiration for SISTERHOOD SOCIALS ~ all alcohol free events: 

Fun “girls night in” chapter party ideas!

Creative “2-hour” sisterhood events!

Top 10 indoor sober socials!

Retreat ideas, also good for sisterhood socials!

☆ MORE sisterhood social ideas: ☆

  • Mom’s weekend: or Mom’s Day with a craft (like painting matching canvases), luncheon, tea, or special meal. 
  • Dad’s weekend: or Dad’s day with dad/daughter sporty event and special meal. 
  • Holiday themed events: visiting the pumpkin patch, apple picking, ornament decorating, making valentines, Easter egg hunt, etc… 
  • Food pair parties: Milk & Cookies, Burgers & Fries, Eggs & Bacon, Chicken & Waffles, Tea & Cookies, Soup & Salad, Chip & Dip, Cake & Ice Cream, Fish & Chips, Hot Dogs & Apple Pie, Spaghetti & Meatballs, Mac & Cheese, Peanut Butter & Jelly, Cheese & Crackers, Fruits & Nuts, Peaches & Cream.
  • Exercise experience: indoor cycling, hip-hop/funk dancing, boot camp workout, booty barre class, zen or power yoga, indoor paddle board class, latin dancing, kickboxing, Zumba workout, indoor rock climbing, outdoor hiking, ultimate Frisbee. 
  • Game show adaptations: "Minute to Win It" is perfect for fun & team building. "Family Feud" for big/little families, "Jeopardy" and "Who Wants to be a Millionaire" can also be used for a sisterhood social. Theme the questions to your greek community. 
  • Messy fun: paint slip & slide, water balloon slip & slide, powder/dry paint party, foam party, jello tug-o-war, giant bubbles, no-hands pie eating contest, splatter paint, water pistol wars, paint ball, laser tag.
  • Artsy socials: make jewelry, sculpt pottery, paint canvases, decorate cakes, build-a-bear, paint tee shirts, shoot photographs, make magazine picture colleges. 
  • Binge on: Disney movie marathon, craziest YouTube videos, childhood board games, TV show binge viewing, karaoke, poker tournament, 80’s movie marathon. 
  • Random fun sisterhoods: fly kites together on the beach, host a puzzle marathon, short story/poetry writing night, rent canoes or paddle boats for a day at the lake, make a chapter time capsule, go horseback riding, go to a water park, play mini golf, ride go-carts, go ice skating or sledding, make a music video, go camping and roast marshmallows, go fishing, take a group cooking class, visit local tourist attractions, attend an annual festival/carnival/convention, slumber party, take creative outdoor chapter portraits. 

A note to the girl who wants to join a sorority but doesn't drink: what all the others say is very true, most of the time sisters do not care! But there's some things to be careful for. Don't be afraid to go to socials and other events where the other sisters will be drinking, but also don't be a party pooper! Have fun and dont bring the party down because you aren't drinking. I made that mistake before! You can still have fun while not drinking.

Asked by
littlemaddieziegs

SO TRUE! If you are a non-drinker, you can’t rain on other people’s parade, or make them feel bad for having a bit of fun. No one wants a stern “mother hen” with them at the fraternity social. As long as you go with the flow, drink soda and have a blast ~ no one will care. Just avoid looking your nose down at those who enjoy some adult beverages. To each his/her own! xoxo ;)

I am current NPC president at my school and I am finding it hard to break the boundaries between the three Panhellenic sororities on my campus. Any ideas on how to create better Panhellenic unity?

Asked by
aspireseekattain

In my opinion GOOD TIMES are the best way to break down walls vs boring meetings or forced camaraderie. Panhellenic council meetings have their place and are necessary, but if you want members of different chapters to get along, fun activites and socials usually work better. Plan some joint all-out-fun events that will loosen everyone up. To put it simply ~ party together! Brainstorm what would be the most attractive, most tempting and most all out amazing event you could plan. One which everyone would love to attend. Dream big. If you can host a “can’t be missed” party, you will get everyone on the same page fast. 

Tournaments and friendly competitions help too. For example, a paint ball tournament, go-cart races, or a twister challenge. If you mix up the teams with members from different chapters, everyone will bond with the new girls on their team as they try to win. Or maybe your panhellenic would like a big costume party, trivia game night, giant tailgating bash, or special concert with the favorite campus band. Get creative.   

Pairing up with fraternities for Greek Week, Derby Days, fundraisers and marathons are also good ideas for uniting chapters. Maybe your campus could use some additional All-Greek events on the calendar. Food eating contests, carnivals, sports competitions, dance marathons and the like help to bring different greeks together. Think about launching a brand new, all panhellenic (or all greek) fundraiser for a good cause. Doing good and raising funds always brings people closer. Food + Fun + Fundraising is a recipe for successful panhellenic bonding. A common goal is very bonding.  

A great way to launch a new plan is to request ideas and feedback from your panhellenic members, then get a small committee together to put the most popular idea into action. If you discover everyone loves to dance, or loves to eat waffles, then you will know which direction to take! Don’t force an event on your members that doesn’t match the personality of your campus. Give them what they want ~ and your panhel friendship level is sure to increase! xoxo ;)